4 Practical Ways to Immediately Improve Meeting Productivity [+ our Meeting Productivity Calculator]

4 Practical Ways to Immediately Improve Meeting Productivity [+ our Meeting Productivity Calculator]

How productive are your meetings?  What are you doing about it? According to research done by themuse, more than $37 Billion per year is spent on unproductive meetings. Calculating meeting productivity is hard, which is why we’ve created the free meeting productivity calculator. Use the calculator today to establish a baseline.  Like using a map, you’ll know where you’re starting and establish a goal of where you want to be.  Start a simple trend chart to monitor progress on meeting productivity in your organization. Sound silly?  Think about everything else your organization tracks and measures, then refer to the $37 Billion number above. Do something about it now. Download the Meeting Productivity Calculator by filling out the form below, then implement the 4 Non-Negotiables outlined in the rest of the post. Name First Last Email Consent* I consent to my submitted information being collected and stored by Trybal. CAPTCHA Here are 4 non-negotiables to get your meeting productivity moving in the right direction. RESPECT TIME: Show up on time.  Start on time.  End on time. Ever noticed how annoyed you get when the doctor is late for your appointment or when your food is late?  It’s annoying and distracting to say the least.  Your meetings aren’t any different.  When you don’t start and end on time you convey the message:  others are not important, their time is not valuable, their family is not important, and in your mind, they have nothing better to do.  If they are not important and their time doesn’t matter, why should or would they care about you or the organization? If nothing else, be...
Lucrative Lookback: How to Kill Death By Meeting Using StrengthsFinder Methodology

Lucrative Lookback: How to Kill Death By Meeting Using StrengthsFinder Methodology

Are meetings about meetings killing you softly? Everyone is talking over each other, or repeating the same thing, or refusing to listen…perhaps all of the above. Well, what if there was a tool that could possibly give you insight into how to run a meeting efficiently AND ensure everyone feels heard and well utilized? In this Lucrative Lookback, we’ll pull one of our all time favorite tools out of our toolbox, StrengthsFinder! Our meetings suck! “We meet about meetings to plan meetings.” “Here’s another wasted hour!” Sound familiar? But… why are meetings a perpetual problem? There are a ton of books on the subject, communication courses, college classes, seminars, etc. Google the word “meeting” and you’ll get millions, yes MILLIONS, of hits. Yet, our meetings suck! Grrrrr!!! A strengths-based culture offers opportunity for success. Consider your team’s strengths. Is the team balanced with Strategic Thinking, Relationship Building, Executing, and Influencing strengths? Does it need to be balanced? Reference the following table from Gallup: **********************Word of caution here! *************************** Strengths is a POSITIVE tool meant for use in a manner of sophistication and abundance. The objective is to allow people to flourish by doing what they do best. Combinations of various talents and sophistication of an individual’s understanding of the tool all play into application. Unsophisticated use shows up as labeling and stereotyping = NOT the correct use of the tool. The domain or specific talents that an individual displays don’t directly relate to the tasks that person does best or wants to do. Knowing this info does provide the opportunity to have a safe discussion with the individual about...
[How-To] Effective Communication 101: Start with Heart

[How-To] Effective Communication 101: Start with Heart

Ever get or send an email like this? From: CustomerServiceRep Sent: Saturday, August 1, 2015 4:06 PM To: InspectionSupervisor, ShippingSupervisor, ShippingClerk, PackagingLead, QualityManager, QualityEngineer, ManufacturingEngineer1, OperationsManager, Salesperson1, Planner1 CC: Customer1, Customer2, VicePresident1, President Subject: URGENT!! – Read immediately! Part number A611 was supposed to ship yesterday! This is unacceptable! We cannot continue to miss deliveries! Part must be packaged and shipped immediately! Regards, CustomerServiceRep1 And then…chaos ensues. Saturday evening: Since the email was sent late on a Saturday, nobody sees it except the President of the company. She sends a text to the shipping manager who emails the inspection lead, who texts CustomerServiceRep1 who fired off the email and subsequently turned off their phone for the night. Sunday Morning: Half the people on the email have seen it, half of those are communicating on texts, and the rest are still unaware of the growing storm. The part still isn’t ready to ship. 2 People have driven in to work Sunday morning to find the part and determine what needs to be done. Sunday Afternoon: 10 “CYA” emails have been sent listing all the work a few of the people are doing to get the part moving. Note, the part hasn’t moved an inch. Everyone in the email and text communications is thoroughly ticked off! Monday Morning: VicePresident, OperationsManager, all managers, and all supervisors have been called to an emergency meeting for the first hour of the day. After 30 minutes of confusion and arguing, the Quality Inspector last working on the part is called to the meeting. Within 5 minutes he explains the part went on hold because of...
How to Kill Death By Meeting With StrengthsFinder Methodology

How to Kill Death By Meeting With StrengthsFinder Methodology

Our meetings Suck! “We meet about meetings to plan meetings.” “Here’s another wasted hour!” Sound familiar? Why are meetings a perpetual problem? There are a ton of books on the subject, communication courses, college classes, seminars, etc. Google the word “meeting” and you’ll get millions, yes MILLIONS, of hits. Yet, our meetings suck! Grrrrr!!! A strengths based culture offers opportunity for success. Consider your team’s strengths. Is the team balanced with Strategic Thinking, Relationship Building, Executing, and Influencing strengths? Does it need to be balanced? Reference the following table from Gallup: **********************Word of caution here! *************************** Strengths is a POSITIVE tool meant for use in a manner of sophistication and abundance. The objective is to allow people to flourish by doing what they do best. Combinations of various talents and sophistication of an individual’s understanding of the tool all play into application. Unsophisticated use shows up as labeling and stereotyping = NOT the correct use of the tool. The domain or specific talents that an individual displays don’t directly relate to the tasks that person does best or wants to do. Knowing this info does provide the opportunity to have a safe discussion with the individual about applying their talents to specific tasks. ***********Now that we’ve established this critical point, let’s continue!************** Now consider the case of a meeting to brainstorm new product design. Meeting objective: Brainstorm new product ideas Strategic thinkers can’t wait for this meeting and are ready to talk and discuss all day. Yes, ALL DAY. Relationship builders may struggle for purpose in a product meeting and tend to focus more on the team and interactions....